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Using your own domain for email?
(sopuli.xyz)
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this post was submitted on 16 Jul 2024
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Use a stable domain provider that has good security, like cloudflare, buy the domain for 10 years, and then every year have auto-renew setup; that gives you 9 years to fix any billing issues that pop up. Ensure you use domain privacy, so your information doesn't get released to the public whois database. Setup 2factor with the domain registrar, this is your online identity now, lock it down.
https://www.privacyguides.org/en/email/
Decide how you want to use email, fast mail is good if you don't care about encryption, tuta is good if you want all data to be encrypted at rest, and i hear good things about proton except they don't encrypt metadata at rest (but they do have bridges so you can use standard imap email clients)
You might want to setup some subdomains so you can categorize your email even more, setup catch-all addresses for each domain
I'm not sure I fully agree with your suggestion of CloudFlare, though your point is well-taken - ten year renewals with nine to fix billing issues is a best practice. Last thing I want is to lose my primary email because I missed a billing email after replacing a card six months ago.
Catch-alls are definitely a win, especially for people who sometimes forget to write down every single ephermeral email address they've ever used to sign up for anything with... I like subdomains for email, but only when planned/executed in an intentional way. Has the potential to get out of hand quickly.
I've elsewhere mentioned my preferred provider, but it seems to be fairly common that most email providers also offer DNS as part of the package, which makes the whole process much simpler.
One bonus to using subdomains for different email categorization, is it makes alerting much easier.
Important.domain.com, could always make a audio alarm, or get flagged in your inbox. And that could be for domain renewals, insurance, that sort of stuff
Fluff.domain.com could be used for things that don't really matter just nice to have, Netflix, GeForce now etc
I like that a great deal, and now I wish I had set things up that way from the start - anything to 'family.domain.com' should always audio alert, 100% of the time, regardless of hour of day or silent mode.
The idea of going back and updating 20+ years of accounts and communications and other folks' address books feels insurmountable, but that's neither here nor there. No real reason I couldn't start fresh with a nice, short, simple domain and subdomains for the purpose.
Is there an easy foundational setup that is also quite reasonable for someone on a friends and family charity budget and an old Raspberry π 3? I am slow, a methodical intuitive learner type, with no mentor figure or mobility. I've been overwhelmed every time I've tried to read into self hosting, usually because I have a purpose I want to fill and not a dedicated interest in the subject directly. I don't need the pay to play-ignorantly setup; I need the easiest grass roots path to email, next cloud, proxy, (other), - setup. The setup that experience teaches as the obvious easiest and cheapest way to get started with, or use sustainably and build upon over time.
You can run a mail server on Raspberry Pi, but you'll also likely need a Dynamic DNS solution, a paid DNS provider (costs about $15 per year), and to learn a lot a out DKIM, DMARC and SPF, which there are lots of good free guides for.
I ran my own Dynamic DNS to my home for years even without the "dynamic" bit. I just updated it manually once every 18 months when my home IP actually changed. Your mileage may vary, but there's tons of free and cheap solutions that are plenty good enough.
A dynamic dns isn't needed if you have a domain. There are automatic scripts that work with the Cloudflare API to update your domain's IP address
Those scripts are generally also just called "Dynamic DNS".
To clarify for others reading along - web services will try to sell you "Dynamic DNS", which is something you can also automate for yourself, for free, via many cloud APIs.
Edit: I also see Dynic DNS (as a cloud service that still typically requires running a local script) provided as a free add-on to other services pretty frequently.