It’s not that simple. In David Allen’s GTD book he talks about how many people we consider successful like people in upper management are hiring coaches to help them get organized because they’re losing control. Granted, it’s a bit self gratifying since he sells the GTD book, but there may be quite a bit of truth to it.

1. Bullshit is bullshit.
2. Family should help. That's the reason for a family to exist. Anyway, most family-related tasks are routine.
3. Baby is family :)

Well, I know nothing about PhD. Still, just check if you're not keeping those notes too detailed. Some people love making notes and lists just for the sake of making notes ("mental illness" variant).