I use onenote at work for all my notes. tabs and individual pages let me organize things so nothing is too long to scroll and find what I need. I can put text, screenshot, and hyperlink (to another part of one note or outside link), and a link to a pdf or excel file. I can add check boxes to whichever line items.

once I've got a nice set of notes, I can share either the entire notebook, the section, or just that page with the next person. or if they're a bit of a luddite, I can print it out and maintain format (mostly). the most recent version broke emailing a page, but if you're still running an older version of one note, it embeds it, with formatting, without being a pdf.

got something you need to paste in all the time? I've got one page where each text box is one copy/paste comment. clicking the header automatically selects all the text in just that box.

like OP, I tend to use one note at home for D&D, but if I can find something just as good I'm happy to try it. work leaves me with MS Office.