Not always. If you really need to keep track of several things, then it's a necessity. The real question is whether some things actually need to be tracked.

The thing is that a lot of bureaucracy feels like it's been weaponized in order to piss off people - I nearly didn't get my current job because of that, I was asked for my PIS/PASEP number (Brazilian thing), but the bank didn't have the means to print a whole ass official document stating that my number was whatever, I was literally given a photo of the manager's screen checking their system, showing my data and said number. When I went to give my documents to my new employer, they looked at the number without any "official" paper and were like "no, this is invalid".