zorin os is an out of the box distro that will have all the applications from the start and maximum windows look, feel, and compatibility. https://zorin.com/os/

As a lawyer you should always use Linux.

Have a LUKS encrypted hard drive.

Video formats? There literally are VLC, ffmpeg and MPV. Every normal format works on every Distro.

Get most apps from Flathub.org, use any Distro you want but I recommend Fedora Kinoite.

Word documents for sure, PDF editing actually too. PDF editing is cursed in itself, but Okular + PDF arranger + Firefox + sometimes GIMP (for actually censoring) work.

Have a look at Stirling PDF, a project combining all of these effords. Its not yet a fully graphical desktop app but this command will work on Fedora Kinoite:

podman run -d \
  -p 8080:8080 \
  -v /location/of/trainingData:/usr/share/tesseract-ocr/4.00/tessdata \
  frooodle/s-pdf:latest

Then you can use StirlingPDF in your browser by opening localhost:8080

Use any modern Linux Distro and stay away from outdated Desktops like Mint (Cinnamon), XFCE, Budgie, Mate etc.

If your budget is tight, get a used/refurb, but recent model Thinkpad (T or P series) from EBay. Install Linux Mint (I say Debian Edition, since that is Mint's future). It comes with LibreOffice preinstalled. You may want to install standard Microsoft fonts, which aren't included for licensing reasons. You can search for how do do this.

You're already fed up by Windows, so why use it?

You'll probably be forced to use some Windows programs specific to your profession. You might not have a huge choice.

That is like, trying to convince a meat lover to eat veggies (only) but seriously? Just download an iso @ https://linuxmint.com/, give it a spin. It's free. Be aware that "It's not Windows" so expect some things to not behave "by the Windows logic". "Duckduckgo is your friend", even if it means asking the most trivial things "How do I install $thing on Linux mint?", and you'll be just fine.

Linux is stable if you use a distro that's known to be stable, example: Linux mint. This is one of the "just works" distros. There are a couple, but I highly recommend mint. Linux can do all of what you need done, from documents, PDFs to viewing all kinds of videos. I've never once run into any issue doing any of that. You have libreoffice and onlyoffice that have amazing compatibility with MS office. If anything, you can use the MS office suite online and call it a day. Hell, you can use Google's office suite, too. PDFs? Zero worries. Videos are good, too. We do have VLC which basically plays anything you throw at it. However, since you have a business and want to make sure things always work, I do recommend that you keep at least one windows machine in the office for just in case. I don't have a business, but I've always had this one laptop that runs windows. I debloated the shit out of it. Blocked all of the telemetry using Microsoft's own firewall and it's sitting there for just in case.

Edit: forgot to mention that you are always welcome to come here and ask if you needed help. I find the Lemmy Linux community to be extremely helpful. Everyone jumps in to help every time I had a question.

In addition to using virtual machines, remember that once a virtual machine is installed, you can use 7zip (or any zipping program) to archive the whole folder containing the vm files, so if something screws up on the vm, you can reset by deleting the folder, restore it from the zipped archive, and trying again without having to do the whole installation process over and over. You can make as many of those archives as you want as you get a vm install to different milestones.

I love Linux since switching nearly a year ago. Yet, I still once in a while find myself in situations where I screw up and I think to myself "Oh, I'm glad this is not my work computer". If you have no experience with Linux from before, maybe you should consider getting a personal laptop, install Linux on that, and get comfortable using it before transitioning your business to it. That way, the first time you accidentally uninstall your desktop environment (I managed to do this not once, but twice....), it is not 10 minutes before an important client meeting.

Okay so I am typing as someone who has helped local businesses set up computer systems. Nothing big just one or two person operations. Getting them computers, downloading their software, and making sure they understand how to keep up to date.

I would recommend you use what you are comfortable with at first. Use Windows, get your business in a comfortable position to experiment. And then I would say try Linux out.

I imagine you will need to keep up to date with invoices and the such and you will need to figure out what software you are going to use that. You could always just be basic and use excel sheets but most businesses are using Quick-books or something similar. And a lot of invoicing software does not work on Linux. I would say invoice-ninja is probably the most popular invoicing software on Linux so that would probably get you the best support. This is usually the point people tell me they will stick with windows.

But if you are able to get past that and maybe learn one of those invoicing software applications then I would say you would have next to 0 issues. As you are in a business environment pick something reliable. Debian, Ubuntu LTS, or RHEL. I would test them all in a vm and see what you like best.

Now word documents may cause issues. Maybe. I find libre office works for me 95% of the time. But I don't do anything very fancy with it. I write essays and maybe every now and then I will include a graph. I would test libre office on windows and see how that works for you. Only office is also an option but I have 0 experience with it.

Also I find that linux is seriously lacking in ways to manage pdfs. At this point I use my browsers built in pdf reader more than any sort of linux app. Digital signing has always been a pain in the ass and the pdf reader I have the best luck out of is Zathura which is a cli application which is definitely not new-user friendly. But this isn't really an issue it's just me nitpicking. You can manage pdfs on linux just as well as windows it just may not be as user friendly some times.

You mentioned you are worried about some video formats not working on linux. May I ask what sort of video formats those are. I find vlc or mpv to have great support for most if not all video formats.

My recommendation would be to use linux. I love it. But this is a new business. Use what works for you as much as possible. Get to the point where you have the funds and free time to experiment and try linux. Poke around with some open source apps in windows and see how they work. Invoice-Ninja and libre office both have windows versions.

I wish you luck with your endeavors and I hope my comment has helped somewhat

edit: spelling and punctuation

You sound more of a Windows 11 type. Linux is free (free as freedom, not free beer), we dont have to sell you anything.

@Sage_the_Lawyer @linux I don't think selling is how it works. You have to be frustrated enough to seek out alternatives to the mainstream, then you find Linux and try it for yourself and it works okay.

Things made by billion dollar companies with a profit motive are almost always going to be better than things made by random people in their spare time - except in areas like privacy.

You're allowed to try it out before committing to it though.

Get Office 365 subscriptions to use MS Office via web browser.

End of story regarding office apps.

Regarding the rest of the OS, get Ventoy and load it with a bunch of distros and test drive them to see which one you like the most.

Some suggestions to start with:

• Fedora
• Ubuntu
• OpenSUSE

All these have their enterprise variants which could come in handy in the event you need official support when your company takes off.

I personally use Arch on my desktop PCs, but if I couldn't... I would use Fedora or a Fedora based distro.

I use Fedora Server on my homelab.

I chose these because I want the latest drivers for my GPUs, gaming peripherals, and display related improvements (Wayland, Mesa, etc.).

Nope. Try it and be your own objective judge.

Linux is vastly superior. I've been on Linux desktop for over 20 years now, I'll never go back.

As a typical example: this weekend I install Linux (with download and making iso) takes 20 minutes, I install windows (first time in decades, something for my son), took fucking 6 hours, 14 attempts, loads of problem searching on internet.

Having said that, there are some things to keep in mind. Linux mostly (to users) is slightly different on a few details, and because of Microsoft, there are some things to keep in mind.

You're a lawyer, so you might have to deal with Microsoft documents. Those you can process with LibreOffice (I don't like it very much, like Microsoft office), google drive (works very nice, but is still closed source, google) or your own hosted linux server with nextcloud and only office (a bit harder to setup but then it's all yours and under your control)

Look into any closed source windows applications that are required. Most windows programs run also under Linux (wine, proton, and these days various other solutions up to a virtual machine with windows for those few exceptions that won't work on Linux for some reason)

Video formats are non-issue, Linux eats everything and mostly out of the box.

Then, Linux has distributions. See it as different car brands. They're all cars, based on the same tech, just different brand names that do details slightly different. You gotta choose a distro (distribution). I HIGHLY recommend either fedora or (my person Lal preference) a Ubuntu variant. I personally have been using kubuntu for over a decade now. The graphical user interface works mostly like windows (just better) and most programs have Ubuntu ready Linux versions available, making installing them super easy. Install VirtualBox (free, as usual) to run windows in a virtual machine if needed, and setup multiple desktops so that you can easily switch to a windows desktop when needed (hopefully, and likely, never)

If you need help let me know

Use Linux and computer will devour your entire life just trying to make that thing you want, to work.

Get a MacBook and use apple software if you are a lawyer.

In 1 word : freedom.